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Page last reviewed: October 2026

Vendor registration readiness

What oil companies and EPC contractors in Iraq and the Kurdistan Region commonly ask for when they prequalify suppliers, and where the reviewer finds each item in your files.

Check your readiness in 2 minutes

This lists what is commonly requested, not the rules of any one company. Requirements differ between operators and change, so always check the current requirements with the company itself.

01

What does an oil-company prequalification reviewer check?

14
#What the reviewer looks forWhat you must holdWhere our front shows it
01Legal existence: legal name, registration number and dateRegistration certificate and articles (federal, Kurdistan Region, or both)Company details on the site and the legal box on the capability statement, same spelling
02Management-system certificates: accredited issuer, scope matching services, in dateISO 9001 / 14001 / 45001, plus sector ones such as ISO/IEC 17020 or ISO 22000Certificate table: standard, issuer, number, scope, expiry, verify link
03HSE performance, last 3 yearsMan-hours, lost-time injuries (LTI), LTIF and TRIR, with the basis of calculationHSE section and a capability-statement table, with period and basis
04HSE systemSigned HSE policy (last 12 months), emergency response plan, journey management plan for road workPolicy downloadable as PDF; plans listed
05Capacity: equipment and facilitiesEquipment list: owned or leased, year, capacity, last third-party inspectionEquipment table on the site and in the profile
06Recent past performanceProjects of the last 3–5 years: client or descriptor, scope, value range, dates; completion lettersDated project table; client names only with written permission
07PeopleKey personnel CVs, organisation chart, headcount and share of Iraqi staffTeam and organisation section; local-workforce figure
08Classification or approved-vendor statusMinistry of Planning contractor classification (federal, where relevant); approved vendor list category (Kurdistan Region)Vendor block on the site and the capability statement
09Tax and labour standingCurrent tax clearance; social security registration“Available on request”, never published
10Financial standingAudited accounts for 3 years; bank reference letterNot published; “available on request” with a named contact
11InsuranceThird-party liability, employer’s liability, vehicles and cargo where relevantTypes listed; certificates on request
12Integrity and complianceOwnership declaration, code of conduct, anti-bribery and conflict-of-interest policyShort compliance statement on the site, wording approved by your lawyer
13Legitimacy and contactabilityCompany-domain email, physical address, a phone that answers, a named contactContact page with map link, named contact, company-domain email
14Consistency across everythingOne agreed fact sheetEvery file we make is built from the same sheet

We never create or alter a certificate, a figure or a project value. Anything missing in the third column is for your accountant or a registration consultant, and we can recommend one.

02

Does registration differ between Baghdad and Erbil?

Federal Iraq

  • Company registration with the Companies Registration Department, Ministry of Trade.
  • Tax clearance from the General Commission for Taxes; social security registration.
  • Contractor classification from the Ministry of Planning, where relevant.
  • State oil companies and international operators each register suppliers separately, through their own portals or questionnaires.

Kurdistan Region

  • Company registration with the KRG Ministry of Trade and Industry.
  • KRG tax clearance.
  • The Ministry of Natural Resources approved vendor list, with categories, some reserved for local companies.
  • Then a separate registration with each operator.

A company registered in Erbil that works in Basra, or the reverse, usually needs separate registration on each side. Your files should show both registration numbers, spelled the same way.

03

What should you never put online?

  • Bank account details.
  • Copies of IDs and passports.
  • Clear images of stamps and signatures.
  • Full scans of certificates with their seals. Publish a summary instead (issuer, number, scope, expiry, verify link) and send copies on request.
04

Check your readiness in 2 minutes

12

12 items in two groups. Answer honestly; nobody sees your answers but you.

Your answers are not saved or sent.

A What you hold

Documents only your company, your accountant or a consultant can fix.

01 A valid registration certificate, with the legal name spelled the same way in Arabic and English on every document.
02 A current tax clearance and audited financial statements for the last 3 years.
03 ISO certificates from an accredited body, verifiable online, with a scope that matches the services you sell.
04 Safety statistics for the last 3 years (man-hours, LTIs, TRIR) and an HSE policy signed by the GM within the last 12 months.
05 A list of projects from the last 3 years with client, scope, value and dates, backed by completion letters.
06 An equipment list (owned or leased, year, last inspection) and CVs of key personnel.
B How a reviewer sees you

Presentation, order and both languages: this is our job.

07 Company email on your own domain (like info@company.iq), not Gmail, Yahoo or Hotmail.
08 Your website opens on a phone in about 3 seconds and shows your address, registration number and a named contact.
09 Complete Arabic and English versions with the same content, each found on Google when someone searches your company name.
10 A two-page capability statement PDF (under 2 MB), ready to email or upload to a vendor portal.
11 A company profile updated in the last 12 months, with dated projects.
12 Name, address, phone and certificate numbers match across your website, profile, capability statement and letterhead.